Recording
Guidelines
Check your deed! There are legal requirements to how recorded documents are formatted:
Did you...
- Add a return name and address in the upper left-hand corner (may be within margins)?
- Name the sellers?
- Name the buyers?
- Place the buyers’ address in the body of the deed?
- Add a legal description from a previous deed?*
- Have the sellers’ signatures notarized?*
- Complete a Realty Transfer Certificate?
Does it fit?
Margins should be:
- 3 inches from top of first page
- 1 inch from bottom of first page
- 1/2 inch from sides of first page
- 1/2 inch from all sides on subsequent pages
Please obtain legal descriptions from previous deeds NOT taxes. Contact us if you require assistance locating this information. If you are signing on behalf of another individual, a trust, or a company, please state the capacity in which you are signing and the name of the individual or entity represented. Acceptable notary blocks are available from the Montana Secretary of State.
Let us look it over! Contact us to request a pre-recording review.
E-filing
The Missoula County Clerk & Treasurer's Office supports the submission of electronic documents through the following E-Recording vendors:
- Phone: 866-652-0111
- Email: erecording@cscglobal.com
- Phone: 888-325-3365
- Email: support@goepn.com
- Phone: 877-272-5250
- Email: efile@indecomm.net
- Phone: 800-460-5657
- Email: sales@simplifile.com
Fees
- Deeds and mortgages: $8 per page
- Lis pendens: $5 each
- Liens and lien releases: $5 each
- Notice of Right to claim a lien: $5 each
- Plats: $25 each,
- plus $0.50 per lot, up to 100 lots
- plus $0.25 per lot over 100 lots
- Certificate of Survey: $25 each
- plus $0.50 per lot
- **$1 will be charged for each page of a document required to be recorded with a subdivision, townsite plat, or certificate of survey.
- Copies: $0.50 for first page, $0.25 for each additional page of the same document
- Certifications: $2 each
Payments can be made via check, payable to the Missoula County Clerk and Recorder.